How To Compress Photo Quickly

If you have been using images for your documents (include letters, MS Word or even MS Power Point presentation) then you might have encountered copying large photographs into your documents. Large photographs take up alot of memory and slowing down your computer. So you need to compress your photographs using Photoshop (or other softwares) which might be very tedious. Here is a simple tip on compressing photographs quickly for use in your documents.

1. First open your photo folder. RIGHT CLICK a photo which you want to compress.
2. Click OPEN WITH.
3. Click MICROSOFT OFFICE PICTURE MANAGER.

4. MICROSOFT OFFICE PICTURE MANAGER launched. Click PICTURE.

5. Click COMPRESS PICTURE...

6. Choose the type of compression you want to use.

7. You can see the compression size here.

8. Click OK if you are satisfied with the size.

9. Then right click on the compressed photo and copy.

10. PASTE it on your document be it a MS Word, MS Power Point or whatever. Goodluck.

How To Zip File

But first you need to understand what and why of file ZIPPING!

What is a ZIP archive? Archives are like folders which contain other files. Files in the archive are usually compressed. Because they compressed the files, we called them ZIPPED files. Archives usually have file names ending with ZIP, LZH, ARJ, or ARC, depending on how they were created. ZIPPING the files (or Archiving the files) make it easy to group files and make emailing, copying and sharing of these files faster through the internet. The most common is ZIP.

How Does Zipping Works?

Compression (or zipping) has the advantages of compressing files such as documents, text based files, certain kinds of images and etc. When you "ZIP" a file, it removes all the "extra stuff" from that file. It actually remove all of the blank spaces (carriage returns, spaces, etc..) and leave special information so that when it's uncompressed the spaces return. As for images the program will tend to blend colors and remove white space to compress the image. There are files - such as MP3s and JPGs are already compressed when they are created so they cannot be compressed any further by zipping them. That is why certain file remain almost the same size after being compressed.


How To Create a ZIP folder (Archive)

1. At your computer desktop (screen), place your mouse on a blank space.
2. Right Click --> New --> Compressed (Zipped) Folder --> Type a filename for the folder.
3. Your Zipped Folder is ready. Now to compress your documents
--> Drag File(s) directly onto the Folder.
--> Your documents have been compressed.
4. Now you are ready to send the zipped folder through your email.


How To Delete File(s) in the ZIP folder (Archive)

To open the ZIP folder --> Simply double click on the Archive FOLDER.
Then select the file you want to delete --> Click 'Delete' button --> YES


How To Unzip (extract) From An Archive

Open the ZIP folder (by double clicking it)
Then double click on the Selected file.


There are also archive where it will launch the default associated ZIP program installed on your system and open the archive. In that case, you can then select any file or all files in the archive and hit the 'Extract' button to unzip the file(s). The ZIP program will ask you for directory to extract to, filename to extract and so on. Simply answer all queries.